User Experience

Setting Up an EV-Friendly Workplace Checklist

Help your company add electric vehicle features with our easy checklist for an EV-friendly office.

EV car charging
EV car charging
EV car charging
EV car charging
Setting Up an EV-Friendly Workplace Checklist


  • Accessible Charging Stations: Ensure that EV charging stations are placed in locations that are easy to access for all employees, including those with disabilities.
  • Ramp Access: If charging stations are elevated or on a different level, ensure there are ramps available for easy access.
  • Anti-Trip Cables Management: Ensure that charging cables are managed in a way that they don't pose a tripping hazard. Consider cable management systems or marked pathways.
  • Electrical Assessment: Before setting up EV charging stations, it's crucial to evaluate your workplace's existing electrical infrastructure. This means assessing the current load capacity, identifying any potential upgrades needed, and ensuring safety standards are met. Hiring a professional electrician or consultant to carry out this assessment can provide a clear understanding of what changes, if any, need to be made. This step ensures that once the charging stations are installed, they operate efficiently without overloading the system or causing disruptions.
  • Expansion Planning: Plan for more EV chargers as demand increases.
  • Location Scouting: Identify easily accessible locations for chargers.
  • Nighttime Safety: Ensure chargers are near lighting for secure charging after dark.
  • Charger Varieties: Consider offering both Level 1 and Level 2 chargers.
  • Fee Structure: Decide on charging fees or offer free charging.
  • Policy Creation: Set guidelines to prevent prolonged charger occupancy.
  • Signage: Clearly mark and direct towards charging points.
  • Parking Designation: Use green paint or specific signs for EV spots.
  • Maintenance: Regularly inspect and uphold charger stations.
  • Issue Reporting: Create a system for charger issues or malfunctions.
  • Employee Education: Inform employees about EV benefits and basics.
  • Incentive Awareness: Offer information on local tax incentives for EVs.
  • Feedback Loop: Set up a system for continuous improvement suggestions.
  • Industry Updates: Keep informed about advancements in EV tech and infrastructure.
  • Green Promotion: Celebrate the company's commitment to sustainable transportation.
  • Emergency Contacts: Post a list of numbers for technical support or issues related to the charging stations.
  • Sustainability Goals: Incorporate EV charging into broader company sustainability or environmental goals.
  • Usage Metrics: Monitor and analyze usage data to anticipate growth and demand.
  • User Etiquette: Share guidelines on how to respect shared EV resources.
  • Diverse Charging Options: Consider adding fast chargers for quick top-ups.
  • Security: Ensure CCTV cameras or security personnel oversee charging areas.
  • Mobile Apps: Encourage the use of apps to check charger availability and status.
  • Weather Protection: Ensure charging stations have protection from extreme weather conditions.
  • Collaboration: Partner with local EV clubs or organizations for insights and best practices.
  • Spare Equipment: Keep backup charging cables or converters for different EV models.
  • Reservation System: Consider implementing a booking system for peak times.
  • Carbon Offset: Look into carbon offsetting programs related to EV energy consumption.
  • Optimized Charging Schedules: Implement smart charging systems that can adjust to grid demand, thereby reducing electricity costs and strain on the grid.
  • Peak Demand Management: Be aware of peak electricity times and encourage staggered charging to avoid higher tariffs and grid congestion.
  • Green Energy Sources: Prioritize using renewable energy for EV charging to further reduce the company's carbon footprint.
  • Software Integration: Utilize software solutions that can intelligently manage and distribute charging based on real-time data and needs.
  • Employee Feedback Loop: Regularly solicit and incorporate feedback from employees to optimize charging protocols and infrastructure.
  • Periodic Review: Schedule bi-annual or annual reviews of charging patterns to adapt to changing requirements and advances in technology.
  • Incentives for Off-Peak Charging: Offer incentives or reduced rates for employees who charge their vehicles during off-peak hours.


Here are some less typical, but valuable, considerations for setting up an EV-friendly workplace:

  • Reserve Carpooling Spots: Reward employees who carpool in EVs with prime charging spots, incentivizing both green travel and efficient space usage.
  • Rotation System: Set up a system where employees can book specific time slots for charging, ensuring everyone gets a fair chance without causing congestion.
  • Partnerships with Nearby Businesses or Cafes: Collaborate with neighboring companies to share and expand charging facilities, optimizing costs and space.
  • EV Learning Sessions: Organize  learning sessions about EV trends, new charging methods, or vehicle care to keep employees updated and engaged.

For EV owners with disabilities, ADA (Americans with Disabilities Act) compliant charging stations are crucial. Stations must be designed to accommodate all users, including those with mobility challenges, ensuring that the EV revolution leaves no one behind.

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About EVcourse

EVcourse is a collection of checklists for people interested in the Electric Vehicle industry